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Minister in charge of Public Procurement, Sarah Adwoa Safo, has disclosed that her outfit is in the process of creating a database that would grade the performance of contractors, suppliers and consultants in the country.

Minister in charge of Public Procurement, Sarah Adwoa Safo, has disclosed that her outfit is in the process of creating a database that would grade the performance of contractors, suppliers and consultants in the country.


The Minister who was speaking at a press soiree told journalists that the database would be compiled through a software the Procurement Ministry was currently developing.

She explained that the move would enable various bodies in the country know which contractor is best for hire since the performances of the contractors would be publicly announced.

“The database will grade the contractors according to their performance in terms of time of completion of work schedule and the quality of work according to specifications. Such performances will be published in the various websites, news portals, print, radio and television,” the minister specified.

Over the years, there had been complaints from the public over shoddy work done, especially by local contractors in the country.

Adwoa Safo also believes that the new step her outfit is expected to take would encourage quality work and discourage the bad ones.

The Minister, who doubles as the Deputy Majority Leader in Parliament, further stated that institutions would submit copies of procurement plans to the Ministry as part of efforts to monitor their procurement schedules.

This, she believes, would ensure that the Ministry is abreast of the work of the entity as well as to intervene promptly should there be a change in the original plan.

“Such monitoring exercise is also to enable the Ministry of Finance to appropriately plan and budget well and present that same budget to Parliament for approval. Once these plans are in place, it will help them to forecast when it comes to budget estimates,” the Minister added.

On policies, the Minister stated that her outfit was liaising with the Attorney-General to harmonize the current Public Procurement Acts into one single document for all practitioners.

Currently, there are two PPA laws in the country: the Public Procurement Act 663 that was promulgated in 2003 and the amended version by Parliament last year PPA (Amended) Act, Act 914.

“Now, if anybody wants to get the procurement law of Ghana, you have two documents to deal with; the PPA Act, 2003 (Act 633) and the PPA (Amended) Act, Act 914. This does not augur well for effective reading and comprehension and again for clarity and interpretation purposes,” she lamented.

As part of the intervention, the Minister also stated that the Ministry was expected to come up with two policies that would take a look at local contents and a certain percentage allocated to companies owned by women, people with disability and companies established under the Youth Employment Programme.

The Ministry would also engage in reviewing government contracts as well as give relevant advice to government on the contracts.

“We have been given this mandate because we do not want a situations where there would be an over flood of judgment debts so that government is advised on the merit of each contract whether or not it is in the best interest of the country to continue to abrogate or to vary,” she explained.

The Minister believes once the processes are done appropriately, “it means we are going to get value for money; it means we are going to get efficiency and the tax payers’ money will be used judiciously.

She said the Public Procurement Authority would organize training sessions for the entities on the PPA laws, adding that there would also be training for journalists on government policies and the various strategies on procurement.

The Minister also disclosed that efforts were underway to minimize the process of sole sourcing in the Akuffo-Addo led government, thus, advised bodies to use the method carefully.

“It is a method that is permitted and legal under the Act but there are guidelines and justifications that you need to satisfy before you can be given that approval. We do not want a situation where there are so many approval requests from PPA by entities,” she said.

She further stated, “for many of us in government, it is not whether or not you were given the approval but you did apply for sole sourcing and that is where we want to reduce the numbers of applications.”

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